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Secure Email Archiving

A Secure Email Archive in as Little as 24 Hours

Secure and Accessible Email Archiving

As data security, compliance legislation, privacy and legal discovery rules become more prevalent, IT departments need not only to maintain yearly archives of business email but to also make sure that specific emails can be located in minutes.

If your business needed access to a particular email sent last week, last month or even last year, would you be able to locate it?

Xenace's email exchange archiving solution presents an affordable, scalable and adaptable approach to protecting and saving email so it can be easily accessed at a later date. Our hosted email archiving system saves and indexes every email, making it searchable. Security regulations and data privacy with the Data Protection Act, the Freedom of Information Act, the Companies Act and the PCI can prove challenging, but Xenace’s email archiving solution is straightforward and easy to implement.

A Secure Email Archive in as Little as 24 Hours

With Xenace’s cloud based email archiving service, there is no need to install software or hardware at your business premises. Setup can be as simple as an easy domain configuration and a user upload into our system. Your sent and received emails and their attachments are securely stored in our SSAE 16 certified data centres.

What We Can Offer

Key Benefits:

  • No installation or maintenance costs – all email hosted in our SSAE 16 data centres.
  • Helps achieve regulatory compliance and discovery requests.
  • Tamperproof archiving system captures emails at the gateway and mail server level.
  • All messages fully indexed, including attachments.
  • Scales to your business needs.
  • Set up in 24 hours or less; no expensive consultants for onsite configuration.
  • Predictable costs: a simple per-user price only.

Your Business May Be Required to Archive Email Messages. With Xenace, You’re Always Prepared.

Did you know that your business may be required to archive email messages? Xenace archiving will help to ensure that you’re compliant with the following legislation:

  • Freedom of Information Act
  • The Data Protection Act
  • Companies Act
  • Employment Tribunal
  • Financial Services Authority
  • Health Insurance Portability and Accountability Act (HIPAA)
  • Sarbanes Oxley Act (SOX)
  • SEC regulations
  • FINRA regulations

Why Outsource Your Email Archive?

  • Separate your archive from your internal network and servers – important if your archive is subpoenaed for litigation purposes.
  • Scale as required.
  • Stabilize your archiving costs.
  • Achieve redundancy, reliability, and security.
  • Avoid costly and time-consuming deployments of hardware and software.
  • Get up and running within minutes after a breakdown.
  • Access our easy-to-use Web-based navigation tool, accessible from any Internet location.

How it Works

  • Configure your account to sync with your existing server, or add your user accounts manually.
  • Point your MX record to us.
  • Inbound messages pass through our award-winning filters before being indexed and archived.
  • Emails are passed back to your server for mailbox delivery.
  • Configure your mail server to journal email to archive.
  • The archive is tamperproof and emails cannot be deleted.

Have a question about your email archiving requirements?

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Contact Details
  • London (Head Office)
    71-75 Shelton Street
    Covent Garden
    London, WC2H 9JQ
  • Phone: 0203 890 5533
  • Essex Office
    3-4 Broomfield House
    Lanswoodpark, Colchester
    Essex, CO7 7FD
  • Phone: 01206 911 363
  • Kent Office
    Media House, 99-101 High Street
    Kent, BR6 0LG
  • Phone: 01689 493 366
  • Email: info@xenace.com
  • Monday - Friday: 8:30 am - 6:00 pm
    Saturday - Sunday: Closed
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