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Top Tech to Improve Productivity in the Workplace

Technology works in many different ways to make our lives easier and more productive, but has your business utilised these capabilities in the workplace? Many managers and directors see that a productive and efficient workplace means a happy and successful business. Here are 5 ways that you can utilise tech to make sure that you are taking advantage of all that is available to you.

1. Office 365

We are big fans of Office 365, which is why we offer it as an extension of our Managed IT package. The service provides all the traditional features you are used to, such as Word, PowerPoint and Excel, but also as a business package, it comes with cloud capabilities including OneDrive where you can store up to 1TB of data for every user. Skype for Business is also part of the package and is fast becoming integral for businesses to communicate both internally between staff, and externally to host meetings with clients from the comfort of your office. As a cloud-based system, updates are carried out automatically which means your data will always be up to date and secure. For even more reasons why we love Office 365, see the blog post we dedicated to it!

2. Online Calendar

Online Calendars are fast becoming favoured over physical calendars. This is because of their capability to be shared between teams, clients or anyone else you want. This makes a business more productive because you can easily arrange and reschedule meetings, and keep track of who is going to be in the office and when. Office 365 offers the Outlook calendar as standard which is easy to set up, but some people like to use Google Calendars which is becoming very popular as you can create multiple different calendars for your personal life as well as your working life. This is easy to share with friends and colleagues alike and may be an advantage if you work on more of a part-time or freelance basis so that you can have a greater continuity of experience.

3. Chrome Extensions

Google Chrome also has lots of different extensions that users can install to improve their productivity of experience online. ‘The Next Web’ made a list of 28 of the best for a good overview of what is available, but two that deserve a mention are ‘StayFocusd’ and ‘Momentum’. ‘StayFocusd’ is an extension that you can use to limit your distractions online, you select the websites that you usually use to procrastinate and select the hours or days you need to work and focus, during which time the app will block them for you or you can select a maximum amount of time you want to spend on them. ‘Momentum’ is more simplistic in that it provides a clean ‘New Tab’ screen which displays the time, local weather, and a nice picture as its background. This can also help your productivity as it allows you to select your ‘main goal’ for the day which is great as a constant reminder when you open a new tab.

4. Password Management

We have spoken before about how to create an effective password, and we strongly advise that you have a different one for every account you use. If you work in a role which needs you to have access to many different accounts, for example in marketing or social media, a password manager like 1Password can be very useful as it stores all your passwords under three layers of encryption meaning that you only need to remember one master password. The service also uses two-factor authentication, adding an extra layer of security.

5. BYOD Policy

BYOD (Bring Your Own Device) is a policy that means employees can work from their own devices in the office and on the move. It can be a very productive policy to have in place because it means employees can work from devices they feel comfortable with, also it means that they can work from the office, from home, or on the move, giving them greater access to their work and making them more productive. As we have spoken about on our blog before, BYOD does pose some risks to GDPR compliance and general security of the company’s data but, if well managed, it can be something very useful and efficient for a business to have in place. Xenace offer a Mobile Device Management service, which uses a cloud-based solution to manage all your devices from a central admin system in order to keep track of your assets and to keep them secure.

These are just some of the ways that tech can be utilised to make your business more productive, hopefully, we have given you something to think about that you weren't aware of before. If you are interested in finding out more about our Office 365 service or Mobile Device Management Policy, be sure to get in touch and we can answer any questions you may have! 

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