These simple tricks will make managing your business mobile security easy
We rely more heavily on our mobile devices to run our small businesses than ever before. But is our mobile device security and management up to scratch? Or could we be leaving ourselves open to attack? Here are eight top tips to make sure your trade secrets and private company data stay safe.
1. Lock it up
Keeping your mobile very well protected is, of course, the first step to good mobile device management. Whether you are iOS or Android, you’ll be able to set up a password and/or passkey protection of some sort. Fingerprint scanning is available on most new phones now and is worth utilising, but always make sure you have a backup form of protection turned on also.
2. Turn off auto complete
Browsers on your phone and tablet will likely have auto complete features turned on. While having your name and passwords filled in automatically can be helpful and time-saving, it also gives potential unwanted visitors easy access to your accounts if they manage to get hold of your phone. Disable the auto complete feature if you want to stay well protected.
This is still a relatively new area for mobile technology and one that many don’t think about using. But viruses and malware can infiltrate your phone almost just like they can a computer. Right now, mobile phones hacking is one of the fastest growing cyber threats, so you need to make sure you are protected. Your best bet is to download and install an anti-virus app and keep it updated to ensure you stay protected. Bitdefender’s paid option is considered one of the best on offer, while Norton Mobile Security is also highly rated and is free for the basic version.
As part of your businesses operations, you should be encrypting your confidential data, and this process needs to be extended to data that stays on your phone. Encryption software can encode confidential and sensitive information usually at the touch of a button, and this gives you real benefits and another level of protection from data theft. Depending on whether your Apple or Android your choice of software and encryption level varies. There's no need to download an app or software for this as almost all phones allow for encryption now, and some actually have it enabled upon shipping. If your phone doesn't, and you want that added level of protection, it is worth noting that turning on encryption may make your phone's performance slower. But this is probably a consequence you can accept for the extra safety.
5. Remove data remotely
If your device is lost or stolen you want to be able to make your data safe, and mobile operating systems have many applications, and now inbuilt software, that helps ensure your information and files can be secured even when the device is no longer in your hands. Applications that allow for live GPS reporting and remote taking of pictures can help you, or the police, track down your phone. And most mobiles will now let you perform what is called a remote wipe. When you activate this feature your device will destroy all its data, so it should only be used as a last resort.
Just like with your work computers, which need regular backup checks, your mobile should be backed up as often as possible to ensure, if it does get hacked or stolen, that you can still have and use any data or files that were stored on the device. Most mobile operating systems allow you to back up your data to the cloud so that if it is irretrievably lost you will be able to access the information again. There are also several mobile applications, like Backup Your Mobile and CM Backup, that can help you out on a personal scale. But for extra protection for your business, you might want to get a better, safer level of protection like the one Xenace offers.
It’s tempting to save every little thing you have on your business phone with the mindset of, ‘I might need it one day’. But honestly, this is rarely the case. You’d be much better off saving things to the cloud (always with a backup in place) than keeping things on your device storage. With fewer documents and less data on your mobile, if the worst-case scenario does happen then there will be much less risk of your information getting into the wrong hands. Get into the habit of moving important information to the cloud and removing it from your phone to reduce your risk.
8. Take care of Wi-Fi
When you are out and about it’s likely that you’re going to want to use the internet; and not all of us have unlimited data. The urge to jump on a free Wi-Fi network is high, but it makes sense to be cautious when thinking of joining a network that you don’t know or is open for all. Wi-Fi networks can easily be set up or hacked by cyber thieves looking to steal all your personal and company information. To prevent a possible disaster, stick with hotspots that you know and trust. Networks that you must request a password for and that have a secure connection are always your best bet.
Xenace’s mobile device management systems address any challenges you currently have, providing you with a simple and efficient way of managing all your devices from a central admin system. Send us a message or give us a call to discuss how we can help you.